Position Overview: As a member of the Board of Directors, you'll help shape the future of Minnesota ACE Camp through leadership, collaboration, and strategic decision making. Board Members oversee the organization's governance, finances, policies, and long term direction while supporting our mission of connecting students with aviation career opportunities. Board Members serve a two year term and may serve up to three consecutive terms.

Time Commitment:

• 15–20 hours per month, Year round commitment

• Includes attendance at quarterly Board of Directors meetings, committee participation, and the Annual Meeting.

Key Responsibilities:

Board Governance

• Help oversee the affairs and operations of Minnesota ACE Camp

• Participate in Board discussions and organizational decision making

• Establish and uphold organizational policies and procedures

• Support the organization's strategic direction and long term goals

Meetings & Leadership

• Attend at least one Board meeting each quarter

• Participate in the Annual Meeting, including elections, financial review, and organizational planning

Organizational Stewardship

• Uphold Minnesota ACE Camp's Core Values:

  • Safety

  • Integrity

  • Community

  • Inspiration

  • Accountability

  • Sustainability

• Follow the Volunteer Code of Conduct and organizational policies

• Foster a collaborative, respectful, and productive environment for fellow volunteers

Required Qualifications:

• Previous experience volunteering with or supporting Minnesota ACE Camp

• Productive and collaborative engagement

• High degree of integrity and professionalism

• Ability to self manage and complete tasks independently

• Basic familiarity with Google Workspace

• Access to a reliable computer

First time Board applicants must be sponsored by a current Board Member with at least one year remaining on their term. The sponsor will provide mentorship and guidance throughout the volunteer's first year of Board service.

Preferred Qualifications:

• Management or leadership experience

• Financial or business knowledge

• Project management experience

• Previous nonprofit experience

Application Process:

1. Apply online - Google Form

2. Complete Volunteer Onboarding with a background check (if selected)

3. Participate in one-on-one training

Application Deadline: September 20, 2026

Contact Information:

• Email: board@mnacecamp.org

Position Overview: The Secretary is one of four Officers and serves as the organization's primary custodian of records and institutional knowledge. In this role, you'll help maintain official records, document Board actions, coordinate meeting notices, and support legal and governance requirements.

Time Commitment:

• 15–20 hours per month, Year round commitment

• Includes attendance at monthly Board of Directors meetings and Executive Committee meetings.

Key Responsibilities:

Board Administration

• Record and maintain minutes for Board of Directors and Executive Committee meetings

• Prepare and distribute meeting notices as required by the Bylaws

• Maintain official Board records, correspondence, and organizational documents

• Preserve the organization's institutional knowledge through accurate recordkeeping

Governance & Compliance

• Assist with filing documents required by federal or state law

• Help ensure the organization remains compliant with governing documents and legal requirements

• Serve as an authorized signatory on corporate financial accounts

• Support the Board and Chairperson with administrative and governance responsibilities

Organization & Records Management

• Organize and maintain files in Google Drive

• Maintain consistent document organization and naming standards

• Purchase and maintain office supplies as needed

• Assist with additional administrative projects assigned by the Board

Required Qualifications:

• Previous experience volunteering with or supporting Minnesota ACE Camp

• Strong organizational and written communication skills

• High attention to detail and accuracy

• Productive and collaborative engagement

• High degree of integrity and professionalism

• Ability to self manage and meet deadlines

• Basic familiarity with Google Workspace

• Access to a reliable computer

Preferred Qualifications:

• Experience within a nonprofit organization

• Financial or business knowledge

• Strategic planning experience

• Project management experience

• Fundraising or donor relations experience

Application Process:

1. Apply online at www.mnacecamp.org/volunteer and email the Board of Directors expressing intent

2. Complete Volunteer Onboarding with a background check (if selected)

3. Participate in one-on-one training

Application Deadline: September 30, 2026

Contact Information:

Email: board@mnacecamp.org

If you're organized, dependable, and eager to help us preserve history, we'd love to have you on our team.

Position Title: Planning Committee Chair

Committee: Planning

Position Overview:

The Planning Committee Chairperson serves on the Board of Directors and oversees the planning and execution of Minnesota ACE Camp's summer sessions, the Annual Social, and alumni initiatives. This role directs camp scheduling, coordinates facility and vendor logistics, and ensures committee alignment with the organization’s strategic plan.

Time Commitment:

• 15–20 hours per month (Year-round commitment)

• Attendance at quarterly Board meetings, Planning Committee meetings, and the Annual Meeting

Key Responsibilities:

Camp Programming & Operations

• Develop and maintain the weekly program schedules and curriculum for each camp session.

• Select Camp Directors and set annual camp dates in accordance with policy.

• Coordinate with Camp Directors to ensure proper staffing for each camp session.

• Build meal plans, flight rosters, and supplies lists.

• Maintain camp staff training materials related to camper operations.

• Oversee pre- and post-tests, evaluation forms, graduation certificates, and vendor thank-you letters.

Logistics, Vendors & Cross-Committee Coordination

• Evaluate lodging, transportation, and facilities; interface with vendors and deliver budget outlines to the Treasurer.

• Manage relationships with vendors and facilitators

• Coordinate with Treasurer to procure camper shirts, staff polos, badges, pins, and contracts.

• Provide security lists to necessary vendors and facilities.

• Source and organize camper prizes, speaker gifts, facilitator donations, and general supplies.

Events & Board Governance

• Draft and execute the Planning Committee’s Annual Plan in alignment with organizational strategic goals.

• Coordinate venue logistics, budgets, and hosting duties for the Annual Social.

• Actively participate in Board governance, policy reviews, and quarterly meetings.

Required Qualifications:

• Current member of the Minnesota ACE Camp Board of Directors

• Strong organizational, project management, and written/verbal communication skills

• Ability to collaborate and lead a team while meeting established operational deadlines

• Familiarity with Google Workspace and access to a reliable computer

Preferred Qualifications:

• Prior experience within a nonprofit organization

• Background in project management, strategic planning, or operational budgeting

Application Process:

1. Apply online at www.mnacecamp.org/volunteer and email the Board of Directors expressing intent

2. Application Deadline: September 20, 2026

Contact Information:

Email: board@mnacecamp.org

If you are interested in leading the planning efforts for our upcoming camp season and serving on the Board of Directors, please submit your application by the deadline or reach out with any questions.

Position Overview: A Planning Committee Delegate serves as a vital liaison between Minnesota ACE Camp and our external vendors. In this role, you will be assigned specific vendors to manage, schedule, and communicate with; by nurturing these relationships, you ensure we deliver an exceptional program for our students year after year.

Key Responsibilities:

• Email and coordinate with vendors on behalf of the Planning Committee

• Serve as primary point of contact for assigned vendors

• Complete delegated tasks within designated timeframes

• Maintain facilitator relationships

Required Qualifications: Must have volunteered for at least one of the following:

• Minnesota ACE Camp Summer Camp

• Minnesota ACE Camp Outreach event

• Minnesota ACE Camp Days event

Additional requirements:

• Familiarity with Google Drive

• Growth mindset with strong critical thinking and problem-solving abilities

• Comfortable with communicating with vendors via email and phone calls

Time Commitment:

• Peak months: 10 hours per month

• Regular months: 5 hours per month

• Attendance at Planning Committee meetings

Peak Workload Periods:

• November: Assisting with Annual Board Meeting and Social planning

• January-February: Assisting with the Annual Board Meeting and Annual Social execution; Camp planning begins

• April-May: Finalizing camp schedule and completing volunteer training

• June: Providing support during camp while coordinating with camp directors

Application Process:

1. Apply online at www.mnacecamp.org/volunteer and email Planning expressing intent

2. Complete Volunteer Onboarding (if not already completed)

3. Participate in Planning Committee training

Application Deadline: January 1 (Annual reoccurrence)

Contact Information:

• Email: planning@mnacecamp.org

The Planning Committee always welcomes volunteers! If this position interests you, please reach out!

Position Overview: The Social Media Manager develops and maintains Minnesota ACE Camp's Instagram account by creating engaging content that showcases our mission and connects with our community. This role offers creative freedom while while maintaining relationships with students and vendors.

• Time commitment: Minimum 2 posts per week throughout the year

• Peak months (February-April, June, September-November): Increased content creation during campaign periods

• Camp Promotion Campaign (February 1 - May 1): Intensive recruitment and awareness content to promote upcoming camp sessions

• Camp Season (June): Real-time stories and posts capturing camp activities and participant experiences

• Elevate Award Campaign (September 1 - December 3): Enhanced content creation leading up to #GivingTuesday with focused fundraising messaging

Key Responsibilities:

Content Strategy & Creation:

• Develop, create, and manage social media campaigns

• Create and schedule regular content posts

• Engage with followers through comments and direct messaging

• Ensure all content aligns with organizational mission and guidelines

Professional Development & Leadership:

• Stay current with social media trends and best practices

• Recruit and train additional social media team members

• Provide constructive feedback and mentorship to team members

Required Qualifications:

• Familiarity with Instagram, Instagram Ads, and Canva

• Strong writing and communication skills

• Commitment to maintaining professionalism and respectful behavior in all online interactions

Application Process:

1. Apply online at www.mnacecamp.org/volunteer and email Outreach expressing intent.

2. Complete Volunteer Onboarding (if not already completed)

3. Participate in training with the Social Media Manager to ensure all guidelines are followed

Application Deadline: October 1, 2026 or until filled

Contact Information:

• Email: outreach@mnacecamp.org